Training Register
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 Training Register

This function allows you to set up the training codes and the training group that the training codes fall under. If you have the appropriate access rights, you will also be able to modify and delete records in this register.

These training codes are used to denote the training courses either attended by a crew or those proposed for attendance. Each code also describes an individual training course required to be completed by seafarers as per the requirements of STCW'95 prior to joining a vessel. Training requirements can be set up in the System where based on Vessel Type and Rank, a crew would need to attend particular training courses.

Training group codes are used to group training codes when setting up training requirements for Vessel Type and Ranks. These codes are defined during implementation and consistently built up upon. This then acts as a reference for end users to streamline day-to-day operations.

Screen Navigation: Home - Administration - Registers - Crewing - Training

 

Creating Training Codes

To create training codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Crewing, followed by Training.

2. The training codes that have been previously created will be displayed in the table. To create a new training code, click New.

3. The Training screen will be displayed where you can enter information in the following fields:

Field

Description

Training Group Code

Enter a code to represent this training group.

Description

Enter a description of this training group.

Training Detail with Sub Group section: Click the '+' icon to add the training details that fall under a training sub group.

Sub Group

Enter a code to represent this training sub group.

Sub Group Description

Enter a description of this training sub group.

Training Code

Enter a code to represent the training.

Description

Enter a description of the training.

Sort Seq

Enter the sequential positioning of this training code in the hierarchy. The smaller the sort sequence number the higher up it is in the hierarchy.

Trade Area

Enter the trade area/flag state endorsement of this training course.

Active

Select this check box to make this code active for use in the System.

Evaluation

Select this check box to ensure this training will be listed in the Training Lookup window accessed under the Activity - Evaluation screen - Proposed Training tab.

Reference

Enter the STCW reference for this training code.

Certificate

Use the Lookup function to select the certificate that is linked to this training.
Apply

Select to apply either Training Validity or Certificate Validity to this training. If Training Validity is selected, then enter the validity period, either:

  • Permanent (by selecting the Permanent check box), or
  • Non-permanent (by clearing the Permanent check box and entering the validity Year(s) and Month(s) in the fields provided. 

Select the Certificate Validity option to follow the validity period of the selected certificate. The training's Expiry Date will automatically be calculated based on the validity selected.
Validity Only applicable if the Training Validity option is selected. Set the training validity period either to permanent by selecting the Permanent check box, or if the training validity is not permanent, i.e., has an expiry date, then enter the number of Year(s) and Month(s) the training will be valid for in their respective fields.
Colour Select the colour indicator to assign to this training, if required.
Comments Enter any additional notes, remarks, or comments related to this training, if required.

Training Detail section: Click the '+' icon to add the training details that fall under this training group.

Training Code

Enter a code to represent this training.

Description

Enter a description of this training.

Sort Seq

Enter the sequential positioning of this training code in the hierarchy. The smaller the sort sequence number the higher up it is in the hierarchy.

Trade Area

Enter the trade area/flag state endorsement of this training course.

Active

Select this check box to make this code active for use in the System.

Evaluation

Select this check box to ensure this training will be listed in the Training Lookup window accessed under the Activity - Evaluation screen - Proposed Training tab.

Reference

Enter the STCW reference for this training code.

Certificate

Use the Lookup function to select the certificate that is linked to this training.
Apply

Select to apply either Training Validity or Certificate Validity to this training. If Training Validity is selected, then enter the validity period, either:

  • Permanent (by selecting the Permanent check box), or
  • Non-permanent (by clearing the Permanent check box and entering the validity Year(s) and Month(s) in the fields provided. 

Select the Certificate Validity option to follow the validity period of the selected certificate. The training's Expiry Date will automatically be calculated based on the validity selected.
Validity Only applicable if the Training Validity option is selected. Set the training validity period either to permanent by selecting the Permanent check box, or if the training validity is not permanent, i.e., has an expiry date, then enter the number of Year(s) and Month(s) the training will be valid for in their respective fields.
Colour Select the colour indicator to assign to this training, if required.
Comments Enter any additional notes, remarks, or comments related to this training, if required.

4. Click Save to complete the creation of this training code.

 

 

Editing Training Codes

To edit existing training codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Crewing, followed by Training.

2. The training codes that have been previously created will be displayed on the screen. To edit an existing training code, click an entry to view its details on the Crew Training screen.

3. You may then edit the details of the training code in the available fields. Please note that some fields cannot be edited.

4. Click Save to save the changes you have made.

 

 

Deleting Training Codes

To delete existing training codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Crewing, followed by Training.

2. The training codes that have been previously created will be displayed on the screen. To delete an existing training code, highlight an entry on the screen.

3. Click Delete. Confirm your intention to delete the training code. The training code will then no longer be listed on the screen.

Note: Alternatively, you can click to select a training code and view its details on the Training screen, then click Delete and confirm your intention to delete the code.