Opening an Account Period

This feature allows you to open a new account period for a vessel. You can also use the feature to see an overview of account periods that have been created in the System.

Account periods are essential for Payroll purposes as they allow you to determine the amount payable to a crew member for a particular account period after taking into consideration all his earnings, deductions, allotments and so on.

Note: Click on the Batch Open Account Period link to create a new account period for multiple vessels in one go.

Click here to perform tasks such as closing or re-opening an account period and so on.

Screen Navigation: Payroll - Overview

Opening an Account Period

To open an account period:

1. From the HR Manager main menu, click Overview under the Payroll menu.

2. The Overview screen will be displayed. Click New to open a new account period for a vessel.

3. Data entry for the new account period will be enabled. Enter the Account Period and use the Lookup function to select the Vessel for which you want to open an account period. The Status field will be defaulted to an 'Open' status for new account periods.

Note: When creating a new account period, the period in the Account Period field will be defaulted to the current year and month. The period in this field can be edited, if required.

Note: You will need to perform the Payroll Setup for the vessel for which you want to open an account period before you can select it in the Vessel field.

4. Click Save to save your entry. The new account period of the selected vessel will now be displayed on the screen with the following details:

Field	Description
Account Period	The start of the new month (calendar year and relevant month).
Vessel Code	The vessel code of the vessel for which you are setting up the account period.
Vessel Name	The name of the vessel selected for the account period.
Calendar Month	The actual number of days in this month.
Min Day as 1 Month	The minimum number of days a crew member would need to have worked in order to qualify for full monthly wages.
Total Crew	The total number of crew members onboard the vessel.
From	The start date of the account period.
To	The end date of the account period.
Status	The status of the account period, i.e. 'Open', 'Ship Locked', 'Office Locked' or 'Closed'.

Note: Click on the status of an account period in the Status column to view and edit the Account Period record details.

Note on Wage Validity: A back-end System configuration is available where, if the configuration is turned on, the System will check for any expired or invalid wages in an Activity or an Account Period and prompt you if any were found. The configuration can be set to either allow you to continue after the prompt or stop you from proceeding until the expired/invalid wages have been resolved. Please note that this feature is a back-end database-controlled configurable feature. If you would like to explore the option of including this feature, please contact BASS Support.

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