Address Register

This function allows you to set up the common addresses that will be used throughout the System. If you have the appropriate access rights, you will also be able to modify and delete these address records. An address can be assigned to Supplier, Customer, Agent, Forwarder, Vessel Owner and etc.

Screen Navigation: Home - Administration - Registers - Address

Creating Address Codes

To create an address code:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Address. You can then either click All Addresses or click an individual group of addresses.

2. The address codes that have been previously created will be displayed on the screen. Click New.

3. On the Address screen, click the Details tab and enter information in the following fields:

Field	Description
Details Section:
Address Code	Enter a code for this address.
Name	Enter the name of the individual or company.
Address	Enter the address.
Zip Code	Enter the zip code for the address.
Country	Use the Lookup function to select the country for the address.
City	Use the Lookup function to select the city for the address.
Status	Select the current status of this address, for example, 'Approved', 'Blacklisted', 'Pending' and so on.
Reg. No.	Enter the company's registration number.
VAT No.	Enter the company's VAT number.
Tax No.	Enter the company's Tax number.
Provident Fund No.	Enter the company's provident fund number.
Social Fund No.	Enter the company's social fund number.
Info Section: Enter the contact numbers for the various modes of communication.
Type Section: This is where you differentiate the addresses based on trades. For example, you will be able to denote if this address is that of your Supplier, Forwarder, Agent and so on. Select the appropriate check box.

4. Click the Contacts tab. Click the '+' icon at the bottom left of the table to add a new row. Click each field in the row and enter the following details:

Field	Description
Contact Code	Enter a code for the contact
Contact Name	Enter the name of the contact
Title	Enter the contact's job title in the organization
Department	Enter the department under which the contact works in the organization
Job Phone	Enter the contact's work telephone number
Home Phone	Enter the contact's home telephone number
Job Fax	Enter the contact's work facsimile number
Home Fax	Enter the contact's home facsimile number
Mobile No.	Enter the contact's mobile number
Email	Enter the contact's email address.
Additional Info	Enter an additional information pertaining to this contact

5. Click the Trades tab. The System will enable the relevant sub tab based on your Type selection under the Details tab. For example, if you have selected 'Supplier' in the Type section under the Details tab, then the Supplier sub tab under the Trades tab will be enabled. You can then specify the payment terms, bank account details and so on under the appropriate sub tab.

6. Click the Bank/IMPA tab to specify the Bank Account Number, IMPA Partner ID, Currency and so on. You can enter multiple Payee Banks under the Bank/IMPA tab. Click the ‘+’ icon to create a new row and then enter the relevant details.

7. Click the Comments tab. Here you may enter relevant comments, if any, pertaining to this address.

8. Click Save to complete the creation of this new address code.

Editing Address Codes

To edit existing address codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click General, followed by Address. You can then either click All Addresses or click an individual group of addresses.

2. The address codes that have been previously created will be displayed on the screen. To edit an existing address code, click on an entry to view its details on the Address screen.

3. You may then edit the details of the address code in the available tabs. Please note that the main Address Code field cannot be edited.

4. Click Save to save the changes you have made.

Deleting Address Codes

To delete existing address codes:

2. The address codes that have been previously created will be displayed on the screen. To delete an existing address code, highlight an entry on the screen.

3. Click Delete. Confirm your intention to delete the address code. The address code will then no longer be listed on the screen.

Note: Alternatively, you can click on an address code to view its details on the Address screen. Click Delete and confirm your intention to delete the code.