CBA Register
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 CBA Register

This function allows you to set up the CBA codes that will be used throughout the System. If you have the appropriate access rights, you will also be able to modify and delete CBA codes.

CBA means 'Collective Bargaining Agreement'. Each code describes an individual CBA agreement with a seafarer's Union Authority. These codes are defined during implementation and are consistently built up upon. This then serves as a reference for end users to streamline day-to-day operations.

You can also add cost elements to this CBA. Cost elements available for selection here are set up in the Cost Element Register.

Screen Navigation: Home - Administration - Registers - General - CBA

 

Creating CBA Codes

To create CBA codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click General, followed by CBA.

2. The CBA codes that have been previously created will be displayed on the screen. To create a new CBA code, click New.

3. The CBA screen will be displayed where you can enter information in the following fields:

Field

Description

CBA Code

Enter the code to represent the CBA.

Description

Enter a description of the CBA based on the code entered.

Group

Use the Lookup function to select the main CBA Group this code is to fall under.

Rank

Use the Lookup function to select the rank this CBA relates to.

Valid From

Use the calendar function to specify the date from when the agreement will be valid.

Valid To

Use the calendar function to specify the date after which this agreement will no longer be valid.

Year

The number of years in that particular rank.

Currency

Use the Lookup function to specify the currency of this agreement.

CBA Tenure (Days)

Specify the tenure of the CBA.

Crew Contract Type

Use the drop-down function to indicate the contract type for this crew member, for example, 12 month contract.

Cost Element -  Allows you to select the cost elements relating to this CBA. Click the '+' icon at the bottom left of the table to add a cost element.

Cost Element

The cost element related to this CBA. The formula is non-editable as it will be derived from the formula as set up in the Cost Element Register.

Formula

The formula for the calculation. Click the Lookup button to select the relevant formula to use.

Currency

The currency of the cost element selected. Click the Lookup button to select the relevant currency.

Amount

Insert/edit the amount of this cost element.

ROE

Insert/edit the rate of exchange of this cost element.

Value

The Value is the Amount multiplied by the ROE.

Payment From/To

Displays where the cost element is paid from/to.

Payroll Group

Select the payroll group that this cost element belong to.

Cash Value

Select this check box to indicate that the cost element is a cash value.

Editable

Select this check box to indicate that the cost element is editable.

Monthly Cost

Select this check box to indicate that the cost element is a monthly cost.

Prorata

Select this check box to prorate the cost element.

Per Budget

Select this check box to indicate that the cost element is per budget

CBA Listing

Select this check box to include the cost element in the CBA listing.

Note: Click the CBA Adjustment link to make any adjustments to the CBA.

Note: Click the Apply to Wages button to apply any changes made to the CBA to selected crew members' wage records. In the Apply CBA to Wages pop-up window, use the filters to display a list of crew. You can then select the check boxes of the appropriate crew records and click Apply to apply the CBA changes to their wage records.

4. In the bottom left panel, click the + icon to connect the CBA to an activity code.

5. Once you have connected an activity, click on the activity to display its cost elements in the bottom right panel.

Make any adjustments to the Pay Type, Pay in %, Pay in Currency or Pay in Amount columns as necessary. Click Save to save the changes to the cost element.

5. Click Save to complete the creation of this new CBA code.

 

 

Editing CBA Codes

To edit existing CBA codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click General, followed by CBA.

2. The CBA codes that have been previously created will be displayed on the screen. To edit an existing CBA Code, click on an entry to view its details on the CBA screen.

3. You may then edit the details of the CBA code in the available fields.

4. Click Save to save the changes you have made.

 

 

Deleting CBA Codes

To delete existing CBA codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click General, followed by CBA.

2. The CBA codes that have been previously created will be displayed on the screen. To delete an existing CBA Code, highlight an entry on the screen.

3.  Click Delete. Confirm your intention to delete the CBA Code. The CBA Code will then no longer be listed on the screen.

Note: Alternatively, you can click on a CBA code to view its details on the CBA screen. Click Delete and confirm your intention to delete the code.