Contribution/Allotment Deduction Register
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 Contribution/Allotment Deduction Register

This function allows you to set up the contribution or allotment deduction codes that will be used throughout the System. If you have the appropriate access rights, you will also be able to modify and delete records in this register.

The Contribution/Allotment Deduction Register represents the compulsory contributions made by a crew member. It specifies the rates payable, percentages payable by employee/employer, age range and so on. These codes are defined during implementation. This then serves as a reference for end users to streamline day-to-day operations.

Apart from setting up contribution deductions, you can use this register to set up allotment deductions. Use the Type field available in this register to select either ‘Contribution’ or ‘Allotment’. If 'Allotment' is selected, you also have the option to select Borne By Company to indicate that bank fees will be borne by the company.

Screen Navigation: Home - Administration - Registers - Payroll - Contribution/Allotment Deduction

 

Create New Contribution/Allotment Codes

To update contribution codes:

1. From the HR Manager main menu, click Registers under the Administration sub-menu. Then, click Payroll, followed by Contribution/Allotment Deduction.

2. The contribution/allotment deduction codes that have been previously created will be displayed on the screen. To create a new contribution/allotment deduction code, click New.

3. The Contribution/Allotment Deduction screen will be displayed where you can enter information in the following fields:

Field

Description

If the Type selected is 'Contribution':

Code

Enter a code to represent this contribution.

Description

Enter a description of this contribution.

Group

Use the Lookup function to select the contribution group this contribution is to fall under.

CBA Group

Use the Lookup function to select the CBA group that this contribution will be applicable for.

Payment Code

Enter the payment code of this contribution.

Currency

Use the Lookup function to select the currency of this contribution.

For Office Transaction Only

Select this check box if this contribution code is not to be displayed on vessels.

Employer Contribution Code

Enter a code to denote it as the employer contribution.

Employee Contribution Code

Enter a code to denote it as the employee contribution.

Details section: Click the '+' icon at the bottom of the table to add further details in the following fields:

Age

Enter the age range for this particular contribution.

Wage

Enter the wage range for this particular contribution.

Level

Specify the Level and the Employer Level Amount based on the age and wage ranges specified.

Employer

Specify the Contribute Percentage, Deduct Amount, Maximum Deduct Amount and Employer Compensation of contribution that is to be made by the employer based on the age and wage ranges entered.

Employee

Specify the Contribute Percentage, Deduct Amount and Maximum Deduct Amount of contribution that is to be made by the employee based on the age and wage ranges entered. Select also any Rounding Adjustment as necessary.

Rounding

Select whether to round up or round down the contribution.

If the Type selected is 'Allotment':

Code

Enter a code to represent this allotment.

Description

Enter a description of this allotment.

Group

Use the Lookup function to select the group this allotment is to fall under.

Payment Code

Enter the payment code of this allotment.

Currency

Use the Lookup function to select the currency of the allotment.

For Office Transaction Only

Select this check box if this allotment code is not to be displayed on vessels.

Wages Type

Select whether the allotment is a Total Earning, Full Basic or Prorated Basic.

Activity

Select whether to apply this deduction to all activities or specific activities. Click the number beside the second radio button to select the relevant activity codes.

Crew Pool

Use the Lookup function to select the crew pool to which this allotment deduction is to apply.

Rank Grouping

Use the Lookup function to select the rank grouping to which this allotment deduction is to apply.

Company Bank Account Code

Select the company's bank account that will be used for payments.

Bank Code Prefix

Enter the prefix of the crew member's bank.

Borne by Company

Select this check box if the bank fees are to be borne by the company.

For Vol. Allotment Deduction Only

Select this check box if this is to apply to voluntary allotment deductions only.

Details section: Click the '+' icon at the bottom of the table to add further details in the following fields:

Age

Enter the age range for the particular allotment.

Wage

Enter the wage range for the particular allotment.

Day

Enter the day range for the particular allotment.

Employer

Specify the Contribute Percentage, Deduct Amount, Maximum Deduct Amount and Employer Compensation of allotment that is to be made by the employer based on the age, wage and day ranges entered.

Employee

Specify the Contribute Percentage, Deduct Amount and Maximum Deduct Amount of allotment that is to be made by the employee based on the age, wage and day ranges entered. Select also any Rounding Adjustment as necessary.

Rounding

Select whether to round up or round down the allotment.

Note: Click the Apply to Wages button to apply any changes made to the contribution or allotment deduction records to selected crew members' wage records. In the Apply CBA to Wages pop-up window, use the filters to display a list of crew. You can then select the check boxes of the appropriate crew records and click Apply  to apply the changes to their wage records.

4. Click Save to complete the creation of this new contribution/allotment deduction code.

Note: The contribution/allotment deduction codes created in the register that are linked to CBA groups will be displayed under the Contributions tab in the CBA Lookup window.

 

 

Editing Contribution/Allotment Deduction Codes

To edit existing contribution/allotment deduction codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Payroll, followed by Contribution/Allotment Deduction.

2. The contribution/allotment deduction codes that have been previously created will be displayed on the screen. To edit an existing contribution/allotment deduction code, click on an entry to view its details on the Contribution/Allotment Deduction screen.

3. You may then edit the details of the contribution/allotment deduction code in the available fields. Please note that the main Code field cannot be edited.

4. Click Save to save the changes you have made.

 

 

Deleting Contribution/Allotment Deduction Codes

To delete existing contribution/allotment deduction codes:

1. From the HR Manager main menu, click Registers under the Home - Administration sub menu. Then, click Payroll, followed by Contribution/Allotment Deduction.

2. The contribution/allotment deduction codes that have been previously created will be displayed on the screen. To delete an existing contribution/allotment deduction code, highlight an entry on the screen.

3. Click Delete. Confirm your intention to delete the contribution/allotment deduction code. The contribution/allotment deduction code will then no longer be listed on the screen.

Note: Alternatively, you can click on a contribution/allotment deduction code to view its details on the Contribution/Allotment Deduction screen. Click Delete and confirm your intention to delete the code.