To create new external experience details for a crew member:
1. From the HR Manager main menu, click Profiles under the Personnel menu.
2. Ensure that the crew profile for which you want to create an external experience record has been loaded. Use the Personnel search field to search and select the relevant crew profile.
Note: To use a previously saved list of crew, click the search icon in the Personnel search field to use the Personnel List feature on the Simple Search window. Use the drop-down function to select and load a list from the Personnel List section and click a crew member from the Search Result section to view his profile.
3. After you have loaded the crew profile record, click the External Experience sub tab under the Experience tab.
4. Click the 'Click here to create new record' link to create a new external experience record. On the Experience screen, enter information in the following fields:
Field |
Description |
Rank |
Use the Lookup function to select the crew member's rank. This is the rank held by the crew member for this particular experience. |
Manning Agent |
Enter the crew member's manning agent at the time. |
Vessel Name |
Enter the name of the vessel the crew member sailed with. |
Vessel Type |
Use the Lookup function to select the type of vessel the crew member was on. |
Co. Name |
Enter the name of the company the crew member worked with. |
Company Joined |
The date the crew member began his employment with the company. |
Company Left |
The date the crew member ended his employment with the company. |
Sign On |
If you select the Sign On radio button, then select the date the crew member signed on to the vessel. |
Sign Off |
Select the date the crew member signed off from the vessel. |
S.Time - YY |
If you select the S.Time-YY radio button, then specify the number of years of seatime experience. |
S.Time - MM |
Specify the number of months of seatime experience. |
S.Time - DD |
Specify the number of days of seatime experience. The YY, MM and DD field are all interlinked so if a crew member has 3 years, 2 months and 12 days of seatime experience, enter '3' in the 'YY' field, '2' in the 'MM' field and '12' in the 'DD' field. |
Total Days |
Total Days will be automatically calculated based on the S.Time YY, MM and DD values entered. |
Engine Capacity |
The engine capacity of the vessel the crew member worked on. |
Unit |
Use the drop-down function to select the unit of measurement of the Engine Capacity value entered. |
GRT |
Enter the Gross Registered Tonnage of the vessel. |
NRT |
Enter the Net Registered Tonnage of the vessel. |
DWT |
Enter the Deadweight Tonnage of the vessel. |
Comments |
Enter any additional comments pertaining to the external experience. |
Machinery |
Enter the crew member's machinery experience while working for the external company. Click the '+' icon to bring up the Machinery Detail pop-up window. Use the Lookup function to select the Maker of the machinery he worked with. Then use the Lookup function to select the correct Model based on the Maker selection made. Click Save once done. Highlight a row and click the '-' icon to remove an entry from this table.
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5. Click Save after you have completed your entries. The information you have just created will now be listed in the table under the External Experience tab.
