Entering Crew's Medical Details

This feature allows you to track an onboard crew member's medical reports and medical history. It is accessible by medical panels (external parties/doctors) as well (if access is provided). Soft copy of medical reports can be uploaded to the System. A crew member is also allowed to access and view his medical details.

The Medical Type codes available for selection under the Medical Examination and Medical Incident tabs will depend on the setup carried out in the Medical Type Register.

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Creating a Medical Examination Record
Creating a Medical Incident Record

Creating a Medical Examination Record

Screen Navigation: Personnel - Medical and P&I - Medical Examination tab

To add a new medical examination details for an onboard crew member:

1. From the HR Manager main menu, click Medical and P&I under the Personnel menu.

2. On the Medical and P&I screen, use the Personnel search field to search and select the relevant onboard crew member.

Note: To use a previously saved list of crew, click the search icon in the Personnel search field to use the Personnel List feature on the Simple Search window. Use the drop-down function to select and load a list from the Personnel List section and click a crew member from the Search Result section to view his record.

3. After you have loaded the crew record, click the Medical Examination tab. This tab is used when an onboard crew member is undergoing a medical examination for the purposes of reporting for duty.

4. Click New to create a new medical examination record and enter information in the following fields:

Field	Description
Medical Type	Use the Lookup function to select the medical type for this examination. These codes are as set up in the Medical Type Register.
Valid From	Use the calendar function to select the start of the validity period of this medical examination result.
Valid To	Use the calendar function to select the end of the validity period of this medical examination result.
Medical Panel	Use the Lookup function to select the medical panel where the medical examination was carried out.
Issued Date	Use the calendar function to select the date the medical report was issued.
Issued By	Enter the name of the doctor who issued the medical examination report.
Issued Place	The place where the medical report was issued
Conditions	Select the result of the medical examination and the conditions, if any.
Vessel	If the medical examination was carried out while the crew member was serving onboard a vessel, then use the Lookup function to select the specific vessel.
Port	Use the Lookup function to select the Port at which the crew member attended the medical examination.
Comments	Enter any other comments pertaining to the medical examination report.

5. The Medical Type Details table will be populated based on your selection in the Medical Type field above. You can click on a record in the table to enter values and comments as well.

6. The Cost Details table enables you to enter cost details with regards to this medical examination. Click the '+' icon to add information in the table and the Medical Examination - Assign Cost window will be displayed. You can select the Cost Code followed by the Date of the medical examination and the Amount of the examination.

7. Click Save after you have completed your entries to save the information entered. The medical record will now be listed in the Medical Examination table.

8. You can also click the link in the Attachments column of the table to upload soft copies of the medical reports into the System. The Upload Manager will be displayed. Click the Add Attachment(s) button to browse for and select the attachment that is to be uploaded. Click OK. The attachment will be uploaded and can be accessed the next time from the Upload Manager window. To launch the Upload Manager again, simply click in the Attachment field.

Creating a Medical Incident Record

Screen Navigation: Personnel - Medical and P&I - Medical Incident tab

To add a new medical incident details for an onboard crew member:

1. From the HR Manager main menu, click Medical and P&I under the Personnel menu.

2. On the Medical and P&I screen, use the Personnel search field to search and select the relevant onboard crew member.

3. After you have loaded the crew record, click the Medical Incident tab. This tab is used to log the details of an onboard crew member's visit to the doctor due to an illness or an injury.

4. Click New to create a new medical incident record. Select the Status of this incident record and then, under the Injury/Illness Details tab, enter information in the following fields:

Field	Description
Type	Select the type of medical incident that the crew member sustains. These codes are as set up in the Medical Type Register. The Treatment Details table under the Treatment tab will be populated based on your selection here. You can then enter the results and comments in the Treatment Details table as well.
Case No	Enter the case number of this medical incident report. This field will be a mandatory entry if you select the P&I Case check box.
P&I Case	Select the check box if this medical incident report is to be linked to a P&I claim case.
Date	Use the calendar function to select the date of the visit.
During Activity	Use the Lookup function to select the crew member's activity during which the medical incident occurred. The activities listed in the field are derived from the crew member's Activity screen.
Vessel	Use the Lookup function to select the name of the vessel the crew member was serving on at that time the medical incident occurred.
Place of Incident	Select the place the incident occurred, either at a Port, at Sea or Ashore. If Port is selected, use the Lookup function to select the name of the port.

5. In the Injury Details section, enter information in the following fields:

Field	Description
Report No	Use the Lookup function to select the report number of the injury record.
Date	Use the calendar function to select the date of the injury record.
Event Code	Enter the event code of the injury record.
Injury Type	Enter the type of injury sustained by the crew member.
Injured Part	Specify the crew member's body part that is injured.
Degree of Injury	Enter the degree of injury sustained by the crew member.
Diagnosis	Enter the diagnosis of the crew member's injury.
Comments	Enter any comments pertaining to the crew member's injury.

6. In the Illness Details section, you can further enter information pertaining to the crew member's injury in the Symptoms, Diagnosis and Comments fields. Click Save to save your entries.

7. Then, click the Treatment tab to enter information about the treatment received by the crew member. If the crew member received treatment onboard, enter information under the Onboard Treatment sub tab:

Field	Description
From	Use the calendar function to select the date the crew member began receiving treatment. Then proceed to click the clock icon to select the start time of the treatment.
To	Use the calendar function to select the date the crew member ended receiving treatment. Then proceed to click the clock icon to select the end time of the treatment.
By	Enter the name of the doctor or person who gave treatment to the crew member.
Treatment Given	Enter comments pertaining to the treatment given to the crew member.

8. In the Treatment Details section, the table is populated based on your selection of injury Type under the Injury/Illness Details tab. You can then click a record in the table and enter the value and comments pertaining to the treatment.

9. In the Cost Details section, the table enables you to enter cost details with regard to medical treatment. Click the '+' icon to add a cost details record and enter the information in the available fields on the Onboard Treatment - Assign Cost window. Select the Cost Code followed by the Date of the medical visit and the Amount of the treatment. Click OK once done.

10. If the crew member received treatment ashore, enter information under the Ashore Treatment sub tab:

Field	Description
From	Use the calendar function to select the date the crew member began receiving treatment. Then proceed to click the clock icon to select the start time of the treatment.
To	Use the calendar function to select the date the crew member ended receiving treatment. Then proceed to click the clock icon to select the end time of the treatment.
Medical Panel	Use the Lookup function to select the medical panel where the crew member received treatment.
Physician	Enter the name of the physician who treated the crew member.
Port	Use the Lookup function to select the port where the vessel was at the time of the treatment.
Treatment Given	Enter comments pertaining to the treatment given to the crew member.

11. In the Treatment Details section, the table is populated based on your selection of injury Type under the Injury/Illness Details tab. You can then click a record in the table and enter the value and comments pertaining to the treatment.

12. In the Cost Details section, the table enables you to enter cost details with regard to medical treatment. Click the '+' icon to add a cost details record and enter the information in the available fields on the Ashore Treatment - Assign Cost window. Select the Cost Code followed by the Date of the medical visit and the Amount of the treatment. Click OK once done.

13. Click Save to save your entries. Then, click the Prognosis tab and select whether the crew member is Fit or Unfit for duty. If the crew member is deemed unfit, you can further select whether the crew member should be rested, hospitalized or repatriated, etc.

Note: If the record is linked to an activity, you can click the Update Activity button to update the crew member's activity on the Activity screen based on the prognosis.

14. Click Save after you have completed your entries to save the information entered. The medical record will now be listed in the Medical Incident table. An indicator will then be displayed on the Profiles screen to alert you that the crew member has had a medical incident. This alert will be displayed as a black dot with the number of medical incidents recorded for the crew member. Clicking this indicator will open up the Medical Incident tab on the Medical and P&I screen for this crew member.

15. You can also click an entry in the Attachments column of the table to upload soft copies of the medical reports into the System. The Upload Manager will be displayed. Click the Add Attachment(s) button to browse for and select the attachment that is to be uploaded. Click OK. The attachment will be uploaded and can be accessed the next time from the Upload Manager window. To launch the Upload Manager again, simply click in the Attachment field.

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