Entering Crew's Drug & Alcohol Test Results

This feature enables you to enter drug and alcohol test records for individual crew members. Note that, under the Fleet module, this information can be entered based on Vessel selection and is only available for the crew sailing on that vessel. On the Medical and P&I screen, however, you can enter this same information for a crew member for drug & alcohol tests that are carried out at any time. Under the Drug & Alcohol Test tab, you can enter the test date, result, where it was administered, the name of the person who carried out the test and so on.

Note: The results of alcohol tests carried out under the Fleet module will also be automatically populated to each crew member's personnel record under the Drug & Alcohol Test tab.

Screen Navigation: Personnel - Medical and P&I - Drug & Alcohol Test tab

 

Adding a Drug & Alcohol Test Results Record

To enter details of a drug and alcohol test carried out on a vessel:

1. From the HR Manager main menu, click Medical and P&I under the Personnel menu.

2. On the Medical and P&I screen, use the Personnel search field to search and select the relevant crew member.

Note: To use a previously saved list of crew, click the search icon in the Personnel search field to use the Personnel List feature on the Simple Search window. Use the drop-down function to select and load a list from the Personnel List section and click a crew member from the Search Result section to view his record.

 

3. After you have loaded the crew record, click the Drug & Alcohol Test tab.

 

4. Click New to create a new drug and alcohol test record and enter information in the following fields:

 

Field

Description

Test Date

Use the calendar function to enter the date the test was conducted.

Test Result

Use the drop-down function to select the result of the test.

At Sea

Select this check box if the test was conducted while at sea. If you select this check box, you will not be able to make a Port selection.

Test By Shore Authority

If this check box is selected, then the Test Result field will be defaulted to ‘Pending’.

Vessel

Use the Lookup function to select the vessel on which this crew member was engaged to at the time of the test.

Port

Use the Lookup function to select the port at which the test was conducted. If the At Sea check box is selected, then you will not be able to make a Port selection.

Tested By

Enter the name of the person who conducted the test.

Witnessed By

Enter the name of the person who witnessed the test being carried out.

Comments

Enter any overall comments of the test.

5. Click Save to save your entries. The drug & alcohol test record will now appear in the Drug & Alcohol Test table.

 

 

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