Manage Vacancies

Manage Job Vacancies

This function allows you to list the current job vacancies that are available in the company. Applicants will then be able to submit their application based on these available vacancies. As the vacancy is tied to a particular Rank, the Licenses and Trainings required in order to apply for that Rank are those which your System Administrator has set up under the Recruitment Setup sub module in the Administration module.

Note: You can also create more than one job vacancy for the same rank. Use the Job Description field to differentiate these same jobs; for example, you can create two job vacancies for a ‘Master’ valid for the same date range but specify in the ‘Job Description’ that one job requires a ‘Master with experience working on Oil Tankers’ and another requires a ‘Master with experience on any vessel type’.

Note: You can also have specific job application links for different groups of applicants. When creating jobs on the Job Posting screen, you can specify the pool to which applications will be routed. Companies can then display different links on their website based on the pools created. When an applicant applies for a job using a certain link, his application will be automatically routed to that specific pool.

Screen Navigation: Recruitment - Jobs and Career - Job Posting

Listing Available Job Vacancies

To create available job vacancies:

1. From the HR Manager main menu, click Job Posting under the Recruitment menu.

2. The Job Posting screen will be displayed.

3. Select either the At Sea or Ashore radio button depending on where this position is to be based. The list of jobs on this page will be categorized based on this selection. Click New.

4. The fields to create a new job vacancy will be enabled for entry:

Field	Description
Job Title	Enter the job title of the job vacancy being created.
Rank	Click the Lookup button. The Rank pop-up window will be displayed. Select the Rank for which you want to create a job vacancy and then click OK.
Department	The department will be automatically populated based on the Rank you have selected.
Pool	Use the Lookup function to select the pool the applicant for this job would fall under.
Valid From	Use the calendar feature to select the start date of the period during which job applications can be submitted for this post.
Valid To	Use the calendar feature to select the end date of the period during which job applications can be submitted for this post.
Job Description	Enter the description or requirements for the job.
Qualification	Enter the qualification required for the job.
License Required	Click the '+' icon to add the licenses required for the job. The licenses required can be added based on the Manning Requirements set up for a vessel. (To add licenses based on the Manning Requirements set up for a vessel, click the Add Manning Requirements Licenses button. In the pop-up window, select a vessel. The Manning Requirements that have been set up for that vessel will be displayed. Make your selection and click OK.)
Training Required	Click the '+' icon to add the trainings required for the job.

5. Click Save to add this new vacancy to the Job Posting table.

6. Applicants will now be able to apply for this job during the specified time-frame.

Note: You can highlight a record and then click the Delete button to remove an available job from this list.

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