To create and submit a leave application:
1. From the Leave Management menu, click My Leave. The My Leave screen will be displayed.
2. You will see a tree structure showing the employees that are your subordinates. If you do not have any subordinates, you will only see your name listed. Click on your name.
3. A menu will be displayed. Click New followed by Apply Leave.
Note:
Apply Tentative Leave - allows you to block / plan your future leave. This leave will not be submitted for approval.
OT/Preapproval Request - allows you to apply for a pre-approval request for overtime.
Apply Replacement Leave - allows you to apply for replacement leave and once approved the number of days applied for will be added to your leave balance.
4. The Apply Leave screen will be displayed.
5. Enter your leave application details in the following fields:
Field |
Description |
Leave From & Leave To |
Enter the date range of your leave. |
No. of Days |
Enter the number of days applied for. |
If it is half day |
If you are applying for half-day leave, then indicate whether it's AM or PM. |
Type of Leave |
Select the type of leave you are applying for i.e. Annual Leave, Emergency Leave and so on. |
Reason |
Enter the reason for this leave application, if required. |
Approval |
Depending on the approval level and hierarchy, you will see either one or two approval users. Select the approvers in the First Approver and Second Approver fields. The 1st Level Approver is your immediate superior. In the event that your manager is on leave, you may select an alternate approver who is the same level as your 1st level approver.
The alternate approvers available will be displayed in the drop down list as well. |
6. Click Submit. Your leave application will be sent to the user selected as the First Approver. An email will be sent to you and the selected 'Approver'.
Note: Clicking Save instead of Submit will allow you to save your form in a 'draft mode' and apply at a later date. You can access this record by selecting to view 'Open' leave records.
